What is SAP Ariba Intake Management?
SAP Ariba Intake Management is a centralized solution built on SAP Business Technology Platform (BTP). It enables users to initiate structured, guided business requests – whether for products, services, external labor, or internal support – through a single, intuitive interface.
There’s no need to navigate or understand systems like SAP Ariba, SAP Fieldglass, or SAP S/4HANA. Users follow step-by-step forms or chatbot-based flows, all fully integrated in one place.
The result: better data quality, faster approvals, real-time status transparency, and a smoother user experience across departments.
Where it adds value – common use cases
Procurement & Supplier Management
- Product or service requests
- AI-supported product search and catalog integration
- External workforce requests (e.g., via SAP Fieldglass)
- Supplier onboarding and qualification
- Contract creation or extension
Beyond Procurement
- IT or facility service requests
- Onboarding requests for new hires
- Investment or budget approval workflows
- Travel or event organization
- Legal, compliance, or audit-related requests
Pre-defined Template from ASAPIO: External Workforce Request via SAP Fieldglass
Hiring external workers typically involves specialised solutions like SAP Fieldglass, which are powerful and support a wide range of processes.
SAP Ariba Intake Management simplifies access for casual users, by offering a guided, form-based experience. Users are led through an intuitive interface, and key information – such as job templates, duration, or cost center – is automatically retrieved or prefilled.
There’s no need to understand the backend system. Intake Management handles the complexity in the background.
Video: Simplified Job Posting with SAP Ariba Intake Management
How ASAPIO supports you
We work closely with SAP’s Intake Management product team and are actively involved in joint customer engagements around the world. Our expertise bridges the gap between business needs and technical implementation.
Our contribution:
Consulting & design of intake processes across procurement, HR, IT, facilities, and more
Implementation of wizard-style user interfaces, including validation, approval workflows, and routing logic
Seamless integration with SAP and non-SAP systems (e.g. SAP Ariba, Fieldglass, S/4HANA, third-party tools)
AI-powered product search, recommendations, and smart data completion
Rapid prototyping and custom demo environments
Real-world best practices from customer projects and direct collaboration with SAP
