SAP Approval in Microsoft Teams

Integrate and manage SAP approvals directly within Microsoft Teams, using Azure services and ASAPIO Integration Add-on.

 

Why MS Teams?
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Why use approval in MS Teams?

Not all approvers work daily in SAP. Many primarily use Microsoft Outlook or Teams for their daily tasks. Accessing the SAP system often requires a VPN connection, which can be cumbersome and challenging, especially when on the road or in mobile scenarios. This setup can create difficulties in managing approvals efficiently when access to the SAP system is limited or inconvenient.

With the ASAPIO Integration Add-on and the Connector for Microsoft Azure, you can execute the approval of business documents from S/4HANA directly within Microsoft Teams.

 

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Krystsina Pröll

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What are the Benefits of MS Teams?

Integrating SAP approvals in Microsoft Teams offers several advantages, particularly for businesses focused on improving efficiency, collaboration, and user experience:

  • Unified Work Environment: Microsoft Teams is already a widely adopted platform for communication and collaboration. By embedding SAP approval processes into Teams, employees can manage all their tasks — from chatting with colleagues to approving SAP requests — in one place, minimizing the need to switch between different applications.
  • Instant Notifications & Approvals: Approvers receive timely notifications about pending approvals in Microsoft Teams which include links that take them straight to the approval task in Microsoft Teams. This alert system ensures that critical business processes are not delayed due to missed emails or slow responses.
  • Immediate Action: By centralizing approvals in Teams, approvers don’t have to interrupt their workflow by logging into SAP separately.
  • Mobility and Remote Work Support: Microsoft Teams is available on various devices: desktop, mobile, and web. This makes it easy for employees to review and approve SAP requests from anywhere, which is essential for businesses with remote or hybrid workforces.
  • Comprehensive Overview: Approvers have a complete overview of all approvals and their statuses within Microsoft Teams.

Our ASAPIO Solution offers the following features:

  • Standardized, Real-Time Integration: Our integration solution offers a standardized, push-based real-time connection. It’s standardized software that is already used by over 250 customers worldwide.
  • Direct and Simple Connection: No gateways or complex configurations are required. The connection is direct and seamless, making setup effortless.
  • Codeless Configuration: You can easily define the data you want to send and see on your approval card, without needing to write any code.
  • Wide Range of Business Objects: The solution supports a wide range of business objects, e.g. PR/PO, and any object linked to flexible workflow.
  • Attachment Viewing in MS Teams: Attachments stored in your Document Management System (DMS) can be viewed directly in MS Teams. For attachments in other systems (e.g., ArchiveLink), we can implement a solution to display them in Teams as well.
  • No SAP Process Changes Required: There’s no need to alter your existing SAP processes or workflows. The integration works without requiring any changes to your SAP configuration.
  • Proven Expertise: With over 20 years of experience in SAP and integration, our team brings deep knowledge to ensure the success of your integration.
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